To access the forms and documents of the Registrar’s Office, access the items on the navigation menu on this page. We also encourage you to check out the Registrar’s FAQ page.
If you have additional questions, please stop by the office. You may also reach us via email or phone at 909.607.0109. We look forward to helping you!
Academic Petitions
Examples of the kinds of requests include, but are not limited to, the following:
- Course overloads
- Exceptions to registration deadlines (Late ADDs, Late DROPs)
- Variances in cross registration and general education requirements
- MBS students requesting part-time status
- Any exception to current KGI academic policies
Before you decide to petition
Consider carefully why a rule which applies to others should be waived for you, and argue that point in the statement of your petition.
Is your petition timely? Procrastination is not considered a rationale. If you present your petition more than a week after the deadline for which you are requesting an exemption, address why the petition is late – as well as why you missed the deadline.
What is the deadline for filing a petition?
Petitions are reviewed as they come in. During the semester, please allow at least one week for a decision.
How to submit an academic petition
- Complete the academic petition form.
Your petition consists mainly of your statement as to why you feel the committee would be justified in allowing you an exception to a particular rule. Educational appropriateness is important, but in many cases—particularly for late drops—we are also concerned about equity to other students.
Include all relevant supporting material, such as medical verification (see below). It is your responsibility to present your case fully. Academic Affairs will not make assumptions in your favor when information necessary to support your case is missing.
- After you have completed your portion of the form, have faculty/staff fill out the rest. It must be completed in this order:
- Instructor’s Signature
- Program Director’s Signature
- Dean’s Signature
- Comments from your Instructor and Program Director must be added to the form (when applicable). Once the Academic Petition is completed, send the form to the registrar’s office via email at registrar@kgi.edu.
- If you have been seen at Monsour Counseling Center or Student Health Services Center (or other clinicians) and wish for relevant information to be submitted in support of your petition, please provide this information with your petition.
- Other faculty that want to provide special support or additional comments should send their comments to registrar@kgi.edu.
What should you do after filing?
Until you receive notification of the decision, take no action which may adversely affect your status in a course. Keep going to class. You will be notified of the decision or contacted if more information is necessary (i.e., one week or more later).
If you are considering changing your degree program, please read the information below and contact the appropriate offices.
Please read the following information prior to completing the petition form below.
For Postbaccalaureate Premedical Certificate (PPC) students who complete the certificate program and then plan to stay at KGI for a master’s degree, you will need to discuss your options with the director of the PPC program and if you intend to stay at KGI after you complete the certificate, you’ll need to complete the petition form, linked on this page, and indicate which program you intend to complete. The deadline is December 1 of the fall semester but may be extended in certain cases.
Some Master of Business and Science (MBS) students, during their time at KGI, change to the Master of Science in Applied Life Sciences program or one of KGI’s certificate programs. If you are considering this change, you should first discuss your options with the Division of Student Affairs. You will need to complete the petition form, linked on this page, at least one week prior to the start of the semester in which you will begin the intended new program if you decide to change programs.
All students exploring the option of changing programs should review the attached petition form and discuss their options with the appropriate faculty/staff member(s). Generally, a 3.0 GPA is required and a student cannot request this change while on academic probation. You may be asked to provide a transcript for approval from certain offices.
Approvals are required from the Program Director/Admissions Officer of the current and intended new program as well as the Student Affairs, Financial Aid and Registrar’s Offices. If you are an international student, you will need approval from the International Student Advisor. Once your petition is complete, please submit to the Registrar’s Office for final approval from the Dean’s Office.
Feel free to contact the Registrar’s Office if you need assistance in contacting the right person for each approval on the petition form, or for questions on degree or certificate requirements.
The diploma or certificate that a graduate receives at commencement is a mark of achievement for his or her academic work at KGI. This document is an official document and many graduates choose to frame it to protect the document and display their academic achievements.
Diplomas or certificates are provided to students who satisfactorily complete the requirements of their degree/certificate program at KGI and who meet all of the following provisions:
- An Intent to Receive a Degree Form was submitted to the Registrar’s Office for the semester of graduation.
- All outstanding student work is submitted, and all grades are received by the degree completion deadline for the semester.
- No outstanding financial or other obligations exist on the candidate’s student account.
The academic transcript is proof, and the primary evidence of the student’s degree/certificate. Transcripts require prior written consent for release; however the conferral of a degree/certificate is directory or public information with regard to KGI’s policies on student privacy. Third parties may verify degrees/certificates granted by KGI by contacting the Office of the Registrar.
Ordering a Replacement Diploma/Certificate
From time to time, a graduate may misplace, damage or accidentally destroy a Diploma or Certificate. A replacement may also be ordered when the graduate’s name changes due to marriage, divorce, or other official process.
Fortunately, you may order a replacement. For a replacement, please fill out the Diploma Replacement Form, and make the $50 payment by using the KGI Registrar Payment Form. Please allow about 6-8 weeks for processing.
What is enrollment verification?
The Registrar’s Office can verify your enrollment on your behalf to outside parties for insurance purposes, employment-related, loan deferrals, etc. Or if you are a current student, you can use the portal to print your own verification report.
How does it work?
You can either print it online immediately through your student portal or request a status letter using a paper-based form.
Portal-based for Current Students
Proof of registration in current courses can be obtained online, either by printing an unofficial transcript, or by printing your current course schedule. Please note that this may not be sufficient for all inquiries.
Paper-based for Current and Former Students
Current students can complete an online enrollment verification request. Our office will produce a status letter verifying your enrollment / degree.
For Outside or Third Party Verifications
Keck Graduate Institute has authorized the National Student Clearinghouse to provide enrollment and degree verifications. The National Student Clearinghouse can be contacted at:
- Web: degreeverify.org
- Mail: National Student Clearinghouse, 2300 Dulles Station Boulevard, Suite 300, Herndon, VA 20171
By law, (student privacy policy/FERPA) we are able to provide callers with your directory information without your consent. Directory information includes:
- A student’s name
- Dates of attendance
- KGI email address
- Any degrees or certificates received
- Degree/certificate program of study
- Concentration of study
- Conferral date
For more information, view KGI’s privacy policy.
Below are some general guidelines for students interested in Independent Study/Research Courses.
- Independent study is the acquisition of skills, knowledge, or information that is known among professionals. For example, learning lab skills or preparing for a certification exam. Independent research is comprised of work aimed at generating novel techniques, knowledge, or synthesis of information.
- MS students may enroll in independent study/research during their first and second years (up to 12.0 units available).
- First year MBS students can choose an independent study/research as elective for the spring, if their fall GPA is above 3.25.
- Independent study for 1.5 units requires approximately 9 hours of study per week per module or 4.5 hours per week per semester for a total of 72 hours. Independent study for 3.0 units requires approximately 9 hours of study per week per semester for a total of 144 hours.
- To select a research or study project, students should contact individual faculty members. Students enrolled in the MS in Applied Life Sciences program may contact MS program director, Dr. Levitin, for guidance on available projects.
- Project descriptions are sometimes kept general, as specifics will be refined with the interested students later.
- Providing a write-up does not obligate a faculty member to accept a student if, for example, staffing or priorities change, or if no suitable student shows interest.
- There may be more interested students than available spots. It is up to the faculty advisors for each project to decide which student is accepted. If you are interested in a project on the list, please formally apply for the position by sending an email to the listed contact person for the project. Top applicants for a position will likely go through a quick interview.
- In most cases you will have the opportunity to tailor the specifics of the project to your skills and interests. Discuss this with the advising faculty.
- Once agreement is reached between student and faculty advisor on an independent study / research project, you need to fill out the independent study / research contract available through the registrar’s office, and submit this form prior to the registration deadline.
- Independent research students will often work closely with research staff, postdocs or PhD students. However, the ultimate responsibility for ensuring that the student is properly guided in the project, and for providing a final grade, lies with the faculty member.
- Please note that the ADD and DROP deadlines follow the regular semester deadlines, but interested faculty and students may need more time to design and develop independent study/research plans.
- Students must indicate on the independent study contract if the course will count toward a concentration.
- No more than 3.0 units of IS/IR will count toward graduation for the MBS degree.
Please use complete the Independent Study/Research Contract and turn into the Registrar’s Office for approval.
The Office of the Registrar is no longer able to complete jury duty summons postponement requests on behalf of students. If you have received a Summons for Jury Service letter, you must carefully read and follow the instructions on the summons.
We highly recommend registering via the court’s online portal to postpone or request excusal. Please keep in mind, postponement requests are not always guaranteed.
If you have any questions, please do not hesitate to reach out to registrar@kgi.edu
