Access forms regarding events, liability and releases, reimbursement processes, student club/orgs, and student request forms.
Club and Student Organization Resources
Student Event Planning
- Event Registration Form
- You must complete this form for all events hosted by student groups on campus. It consolidates several internal processes, including flyer approval, room reservations, permits, and requests for Facilities or IT support.
- Reimbursement Process and Forms
- All reimbursement packets must be submitted by the treasurer or budget/finance officer of your student club or organization. Completed packets should be emailed to Student_Affairs@kgi.edu. Packets should include:
- Ad Hoc Payment Form (keep as digital and fillable copy)
- Itemized receipt(s)
- Roster of attendees (if seeking reimbursement for food purchase)
- Missing Receipt Form (if necessary)
- All accurately submitted reimbursement packets will take 4-5 weeks to be processed and reimbursed by the Finance Department. If you do not complete your reimbursement in 60 days, you will need to complete and submit a W-9 Form.
- All reimbursement packets must be submitted by the treasurer or budget/finance officer of your student club or organization. Completed packets should be emailed to Student_Affairs@kgi.edu. Packets should include:
- Room Reservations
- Building 517 - Student Affairs Room Reservation
- The study spaces in the 517 Lobby are available for students to use and reserve. However, these rooms are utilized by Career Services and Student Affairs for various programming. As such, prior approval is required to reserve these spaces.
- Campus Room Reservation Guidance Document
- Students are able to reserve rooms independently by following the provided instructions. Room reservations for registered events must include relevant event details as part of the event registration form workflow and should also be added to the KGI Master Calendar. For assistance, please contact ga_studentaffairs@kgi.edu
- Building 517 - Student Affairs Room Reservation
Liability and Release Forms
- KGI Liability Waiver
- If your campus event or student activity requires liability waivers, please contact Student Affairs to request the appropriate forms. All guests participating in on-campus events are required to complete a liability waiver prior to the event.
Summer Forms
Access forms regarding inventions and proprietary information, summer participants, and minors.