Helpful Forms

Access forms regarding events, liability and releases, reimbursement processes, student club/orgs, and student request forms.

Event Forms

KGI Room Reservation Request
Student Government leadership or the student club/organization President (or appointee) must complete this form if their club/organization is looking to reserve any rooms or spaces on KGI campus. All students can utilize this form to request study rooms.
Student Health Screening and Community Outreach Approval Form
This form should be used to plan and receive approval for Health Fair and Community Outreach events that involve KGI students. Please submit to the Division of Student Affairs, at least six weeks prior to the proposed event date.

Liability and Release Forms

KGI Liability Waiver
All KGI students must complete the KGI Liability Waiver annually. Any guests who participate in any on campus events must complete the liability waiver.
KGI Social Media Release Form
Please complete this form to authorize KGI Marketing & Communications to use your photo/video.
Pre-Departure Checklist for Off-Campus Site Visit
All students are required to complete this form for all KGI sponsored travel as soon as possible, but not less than 5 days prior to travel.

Reimbursement Process and Forms

All reimbursement packets should be submitted by your student club or organization’s treasurer or budget/finance officer. Email completed packets to Student_Affairs@kgi.edu.

Packets should include:

Ad Hoc Payment Form (keep as digital and fillable copy)
Event Tracker Form
Itemized receipt(s)
Roster of attendees (if seeking reimbursement for food purchase)
Missing Receipt Form (if necessary)

All accurately submitted reimbursement packets will take 4-5 weeks to be processed and reimbursed by the Finance Department.

If you do not complete your reimbursement in 60 days, you will need to complete and submit a W-9 Form.

Forms

Summer Forms

Access forms regarding inventions and proprietary information, summer participants, and minors.