Please review the Frequently Asked Questions (FAQ) before contacting the Office of the Registrar. Many common questions are answered here and can be resolved more quickly than waiting for a response from our office.
Students may add or drop courses independently through the student portal before the add/drop deadline published in the Academic Calendar. To view add/drop deadlines, please visit the KGI Academic Calendar.
After the full-term add/drop deadline has passed, any changes to Module 2 courses or issues requiring administrative assistance must be handled through submission of an Add/Drop form. In such cases, it is generally recommended, and may be required to obtain approval from your Academic Advisor or Program Director. Once submitted, you will receive an email confirmation within 1–2 business days indicating the request has been processed.
Students may withdraw from a course after the add/drop deadline but before the withdrawal deadline. To view add/drop and withdrawal deadlines, please visit the KGI Academic Calendar.
To withdraw from a course, students must complete and submit the Course Withdrawal Form to the Office of the Registrar.
Implications of Course withdrawal:
- A “W” grade will be recoded on the transcript.
- No academic credit or grade will be awarded for the withdrawn course.
- If the course is required for graduation, the student must re-enroll and successfully complete it in a future term.
Enrollment and degree verifications are used to confirm your dates of attendance and current or past enrollment status at Keck Graduate Institute (KGI). These verifications are often required by third parties for purposes such as insurance eligibility, employment verifications, loan deferments, and more.
KGI has partnered with the National Student Clearinghouse (NSC) to process enrollment and degree verification requests.
To request a verification for yourself, or on behalf of a student or company, please visit the National Student Clearinghouse Verification Services page. Orders are typically processed within 1-3 business days.
Student Privacy (FERPA) and Directory Information
In accordance with the Family Educational Rights and Privacy Act (FERPA), KGI may release certain directory information without a student’s written consent during the verification process. This may include (but is not limited to):
Full name
KGI email address
Major/field of study
Dates of attendance
Enrollment status (e.g., full-time, part-time)
Degrees and honors awarded
For a complete list of what qualifies as directory information, please review KGI’s Privacy Policy.
Alternate Verification Methods:
1. Empower Portal - Current Students Only
Current students can access unofficial proof of enrollment through the Empower portal by:
- Printing an unofficial transcript, or
- Printing their current course schedule
Please note: This method may not satisfy all third-party verification requirements.
2. Paper Enrollment/Degree Verification Requests - Current & Former Students
If you require a physical copy of your enrollment/degree verification or need a verification form completed manually by KGI staff, please email your request to the Office of the Registrar at registrar@kgi.edu.
Important Note: Verification requests for the current term cannot be processed until after the add/drop deadline, which occurs on the second Friday of the semester.
Academic Petition requests include, but are not limited to, the following:
- Course overloads
- Part-time status
- Requirement Exceptions
- Exceptions to current KGI Academic Policies
Before you Decide to Submit a Petition
Before initiating an academic petition, take time to reflect on why an exception should be made in your case. Academic policies are designed to apply equitably to all students, so your statement should clearly explain why your circumstances warrant an exception.
Ask yourself:
- Why should a rule that applies to others be waived for me?
- Is my petition timely?
Petitions submitted late or more than a week past the relevant deadline, require a clear explanation for both the missed deadline and the delay in petitioning. Please note that procrastination is not considered a valid rationale.
How to Submit an Academic Petition
To begin the petition process, please complete the Academic Petition Form.
Your petition should include a thoughtful, well-articulated statement detailing the specific policy exception you are requesting and the reasons for your request. While academic or educational reasoning is important, the committee also considers fairness, particularly in cases such as late course add/drops.
Be sure to include all relevant supporting documentation, such as medical records or verification letters. It is your responsibility to present a complete and compelling case. Please note that the committee cannot assume facts not included in your petition.
If you have received care from Monsour Counseling and Psychological Services, Student Health Services, or another medical or mental health provider, and you would like that information considered, you must submit it as part of your petition.
What should you do after submitting your petition?
Once your petition has been submitted, do not make changes to your course schedule or academic plans until a decision has been made. Continue attending class and completing coursework as usual.
You will be notified of the outcome, or contacted for additional information if needed. Please allow at least one week for review.
Students interested in changing their academic program should first consult with the appropriate faculty member(s) and Program Director(s) to discuss their options. In general, a minimum GPA of 3.0 is required to request a program change and students currently on academic probation are not eligible to apply. In some cases, students may be asked to submit a transcript for departmental review and approval.
To proceed with a program change, students must obtain approval from the following offices:
- Program Director of the current program
- Program Director of the intended new program
- Financial Aid
- Student Accounting
- Office of the Registrar
- International students must also receive approval from the International Student Advisor.
To initiate this process, students must complete the Intent to Change Program Form.
Please note: Approved changes of program will take effect in the fall or spring term following the date of approval.
Students who wish to change or declare their concentration should consult with the appropriate faculty member(s) and Program Director(s) to discuss available options. Approval from the Program Director is required for all changes and declarations.
To initiate this process, students must complete the Concentration Change/Declaration Form.
To be eligible for graduation, you must be on track to complete all degree requirements by the end of your expected graduation term.
1. Intent to Graduate Form: You must complete and submit the Intent to Graduate Form by the established deadline. Please refer to the Academic Calendar for the specific due date.
2. Degree Audit: Your academic progress will be reviewed and verified by both the Program Director and the Registrar to ensure all requirements are met. If approved, you will be officially identified as a prospective graduate.
KGI students may request permission to enroll in courses at Claremont Graduate University (CGU), including the Drucker School of Management. Approval is granted at the discretion of both the KGI Program Director and CGU instructor, and depends on course capacity and enrollment is not guaranteed.
Cross‑Registration Process
1. Identify the desired CGU course (including Drucker School offerings) at Claremont Graduate University.
2. Complete the Cross-registration Form with course details and secure approval from the KGI Program Director.
3. Forward the approved form to the CGU instructor for final approval.
4. Submit the completed form back to the KGI Registrar’s office at registrar@kgi.edu.
5. Within 2–3 business days, the KGI Registrar will notify you of the enrollment outcome. Enrollment is not automatic and depends on course approvals and seat availability. If approved, KGI will handle communication with the CGU Registrar’s Office to complete student registration, which is necessary for accessing course materials.
Important: If you need to drop a cross‑registered course, you must notify the KGI Registrar before the KGI add/drop deadline. Failing to do so may result in a grade or withdrawal from the course.
Restrictions on Undergraduate Cross‑Registration
- KGI students are not permitted to cross‑register for undergraduate courses at any of the other Claremont Colleges (Claremont McKenna, Harvey Mudd, Pitzer, Pomona, or Scripps).
- If you wish to request an exception to the above policy, please complete and submit an Academic Petition Form to the KGI Office of the Registrar.
To log in, please visit the Empower Student Portal and be sure to bookmark this page for future access.
For your username, enter your assigned KGI user ID. This ID typically consists of your first initial, up to five letters of your last name, and your two-digit enrollment year (e.g., jsmith25).
Use your KGI-assigned password, unless you have since updated it. If you do not remember your password, click “Forgot Password” and follow the on-screen instructions to reset it.
Always use the following URL to log in: https://kgi.instructure.com/login/saml
Copy this link exactly as shown (before logging in) and bookmark it for future use.
When the CAS login window appears, use the drop-down menu to select Keck Graduate Institute, then enter your usual login credentials. This will take you to your Canvas dashboard.
If you are unable to access Canvas, please email both the Help Desk and Danny Zamora for assistance.
If you successfully log in, please send a quick confirmation email to Danny Zamora.
How Do I Register for Classes?
Please watch this short tutorial to learn how to register for your classes.